By: SJ Klein

This sounds like a lovely event – good luck with it. I second the call for teleconferencing – encouraging people from many other parts of the world to participate in this and similar events. At least live streaming if not two-way video.
And I agree with Aegis Malestrom – that it would be good to specify which group(s) of program organizers and evaluators are expected. And possibly to invite people from both camps.